Xtra Corporation (hereinafter referred to as "the Company") shall handle personal information obtained in the course of recruitment, such as personal information collected in the course of providing our services, and other personal information obtained by the Company as follows. In the following, the person who provides personal information to us is called the "Information Provider."
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Article 1 (General Provisions)

 

1. We will comply with the Personal Information Protection Law and other relevant laws and regulations to ensure the proper handling and protection of personal information, etc., in order to protect personal information, etc.
2. In the event that we prescribe the handling of personal information in other privacy policies and other personal information protection policies posted on our website or the Terms of Use related to these services, such provisions shall also apply, and in the event such provisions conflict with this Policy, this Policy shall prevail.

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Article 2 (Information to be acquired by us and how we obtain it)

1. We shall acquire information including personal information (meaning "personal information" as defined in Article 2, Paragraph 1 of the Personal Information Protection Law, and the same shall apply hereinafter) as set forth below.
(1) Information provided when using the Inquiry Page (hereinafter referred to as "User-supplied Information")
　We obtain the name, company name, telephone number, and e-mail address of the user (including the person in charge in the case of a corporation).
(2) Information we collect when using our website
Terminal information
　In order to maintain and improve the Services or to prevent fraudulent practices, we may collect terminal information (ID information identifiable to the terminal) used by the user.
Information about log information, action history, and service usage
　In order to maintain and improve the Services or prevent fraudulent practices, we may collect information on the IP addresses automatically generated and stored when using the Services, the date and time of requests from users, the operation history within the Services, and the service usage status of users.
Cookie and anonymized ID
　This service may use a technology called "cookie" or similar technology. A cookie is an industry-standard technology in which a web server identifies a user's computer. The cookie can identify the user's computer but cannot determine the user's personal identity. The cookie function can be disabled by changing the settings on the electronic terminal, but some or all of this service may not be available.

(3) Information we collect when applying for recruitment
　Collect the applicant's name, address, telephone number, e-mail address, educational background, job history, family structure, and other information contained in the submitted resume, as well as information that we ask applicants to provide in the course of their employment (hereinafter referred to as the "Applicant Provider Information").

2. When acquiring personal information, we shall acquire such information appropriately, not by deception or other wrongful means.

 

Article 3 (Purpose of Utilization)

 

1. We will appropriately handle personal information obtained through the use of this service within the scope of the following purposes. The information may not be used beyond the scope of the purpose of use without the consent of the Information Provider.

(1) Provision, maintenance, and improvement of services
Details of purpose of use
To confirm the identity of customers and prevent unauthorized use of the services
For the smooth provision, maintenance, and improvement of services
For the provision of services
(a) the information to be used;
Information provided to users
Terminal information
Information about log information, action history, and service usage
Cookie and anonymized ID

(2) Notification and response to users, etc.

Details of purpose of use

To respond to inquiries and inquiries related to services and services
For the purpose of notifying the user of the Service Agreement, change of the Policy, suspension, suspension, termination, or termination of the Service, and other important notices concerning the Service

(a) the information to be used;
name, phone number, and mail address

(3) Selection of applicants

Details of purpose of use

For the selection of applicants

(a) the information to be used;

Information provided by applicants

2. In the event that the Purpose of Utilization set forth in the preceding paragraph may be changed to the extent reasonably considered to be related to the Purpose of Utilization prior to the change, we will disclose such change to the Information Provider through posting on our website and other easy-to-understand methods.

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Article 4 (Provision to a Third Party)

 

1. In principle, we shall not provide personal information to any third party without the consent of the Information Provider. Provided, however, that in the following cases, personal information may be provided without the consent of the Information Provider to the extent that it does not violate relevant laws and regulations.

(1) Cases under laws and regulations.
(2) Cases where it is necessary for the protection of the life, body or property of an individual and it is difficult to obtain the consent of the individual;
(3) Cases in which it is particularly necessary for improving public health or promoting the sound development of minors and in which it is difficult to obtain the consent of the person in question.
(4) Cases where it is necessary to cooperate with a national agency, a local government, or a person entrusted by them in executing the affairs specified by laws and regulations, and obtaining the consent of the person is likely to hinder the execution of said affairs.
(5) Cases where the business including the personal information, etc. of the Information Provider is succeeded to by a merger, a company split, a business transfer, or any other cause.

2.  In the event that personal information is provided to a third party based on the consent of the Information Provider, we shall prepare and retain records of the following matters:

(1) Prior consent has been obtained from the Information Provider.
(2) the name of the third party or any other matters sufficient to identify such third party.
(3) the name of the person who is identified by said personal information, etc. and any other information sufficient to identify said person.
(4) Items of such personal information, etc.

3.  Notwithstanding the provisions of Paragraph 1, in the event of a notification to the Personal Information Protection Committee, we may provide the Personal Information contained in the Personal Information, etc. pertaining to the provision of a third party to a third party to a third party by means such as sending it by e-mail, etc., for the purpose of using the provision to a third party. Provided, however, that if the Information Provider does not wish to provide his or her personal information to a third party, the provision of such information to a third party shall be suspended if requested to do so by us in accordance with Article 11.
4.  In the event that we provide personal information to a third party pursuant to the provisions of the preceding paragraph, we shall prepare and retain records on the following matters:

(1) the date on which the Personal Information was provided;
(2) the name of the third party or any other matters sufficient to identify such third party.
(3) the name of the person identified by the personal information, and any other information sufficient to identify the person.
(4) Items of such personal information.

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Article 5 (Entrustment of Handling of Personal Information)

 

We may outsource the handling of all or part of personal information obtained from the Information Provider to a third party within the scope necessary to achieve the purpose of use. In this case, we shall conclude a confidentiality agreement, etc. with the relevant subcontractor in advance with respect to the contents of this policy, and conduct necessary and appropriate supervision to ensure the appropriate safety management of the information at the relevant subcontractor.

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Article 6 (Shared Use)

 

We may share the personal information obtained from the Information Provider with the affiliated company and other third parties to the extent necessary for the provision of the affiliated services. In this case, we shall disclose in advance the items of information to be shared, the scope of the joint user, the purpose of use of the user, and the name of the person responsible for the management of such information.

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Article 7 (Information Collection Module)

This service may incorporate the following information collection modules selected by us in order to analyze information such as the status of use of this service and the effects of advertisements for services, including this service. Accordingly, we may provide personal information to the providers of the following information collection modules. These information collection modules collect personal information without including personal information, and the collected information is managed in accordance with the privacy policy and other rules established by the information collection module provider.

Name: Google Analytics
Provider: Google Inc.
Privacy Policy: https://policies.google.com/pr

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Article 8 (Behavioral Targeting Advertising)

 

1. In providing this service, we may collect, store, or use the following information by using the information collection modules set forth in the preceding article in order to implement targeted advertising (advertising methods that distribute advertisements tailored to the needs, interests, and interests of users) by third parties such as us or advertising distributors.

(1) Information on the activity history and service usage (information that can be used to analyze the needs, interests, and interests of users by accumulating such information, such as the history of use of this service, and does not lead to the identification of a specific individual).
(2) Terminal information.

2. We will provide Google AdSense (hereinafter referred to as the ""Advertising Businesses""), a business operator that distributes action-targeting advertisements, with the aim of delivering useful information to users by delivering optimum advertisements tailored to the needs, interests, and interests of users that have been collected in accordance with the preceding paragraph."The handling of each information by the Advertising Distributor shall be in accordance with the privacy policy and other conditions stipulated by the Advertising Distributor.

Name: Google AdSense
Provider: Google Inc.
Privacy Policy: https://policies.google.com/pr

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Article 9 (Safety Management System)

 

1. In order to prevent the leakage, loss, or damage of personal information, and to protect other personal information, we have taken necessary and appropriate measures to safely manage personal information, such as implementing restrictions on access to personal information files, limiting the minimum necessary number of authorized access holders, and introducing security software to prevent unauthorized access from outside.
2. We, as the Representative Director, shall properly manage and continuously improve personal information.

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Article 10 (Rights to Disclose or Correct Personal Information Provider)

 

For measures such as disclosure, correction, deletion, or suspension of the use of personal information (hereinafter referred to as "disclosure, etc.") under this service, please contact the contact address specified in Article 12. However, in the event that we do not assume these obligations under the Personal Information Protection Law or other laws and regulations, or in the event of repeated requests for the same contents without justifiable reason, or the event of excessive technical work, these procedures may not be carried out.

 

Article 11 (Changes to this Policy)

 

1. We shall review the status of the management of personal information, etc., as appropriate, and strive for continuous improvement. Therefore, this policy may be changed from time to time, as necessary.
2. The revised Policy will be posted on this website and notified to informants in an easy-to-understand manner. Provided, however, that in the event of any change in the contents that may require the consent of the Information Provider under laws and regulations, the consent of the Information Provider shall be obtained in the manner separately set forth by us.

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Article 12 (Inquiries on the Handling of Personal Information)

For inquiries regarding the handling of personal information, such as opinions, questions, and complaints, please contact us via the following inquiry form.

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Xtra, Inc.
Email: info@x-tra.jp
(The reception time will be from 10:00 to 18:00 on weekdays.)

We will strive to protect personal information by executives and employees who fully understand the purpose and intent of this policy and perform their day-to-day duties with the utmost care.

Set on August 1, 2019